If you’re a Reward and Benefits leader at a global or mixed workforce company, you already know: managing employee benefits today is harder than it should be.
You’re juggling fragmented systems, disjointed strategies, growing employee expectations, and the constant pressure to do more with less. And despite your best efforts, benefits often go underused, misunderstood - or worse, unnoticed.
Sound familiar? You’re not alone. And there’s a better way. This is why forward-thinking companies are switching to Ben.
Why traditional benefits strategies are breaking
Traditional benefits setups assume that all employees work the same way, in the same place, and live similar lives. However, as businesses expand across borders and hire a mix of desk-based, remote, and on-the-go employees, the cracks in the old approach become increasingly apparent.
We hear the same frustrations again and again from People leaders like you:
1. Too many systems, too much admin: Benefits are often managed through a patchwork of legacy platforms, spreadsheets, and manual processes. You’re logging into multiple tools just to get a basic view - and employees are just as lost. If accessing benefits is a hassle, they won’t bother.
2. No global consistency: You’re trying to offer something fair across all regions - but every country has different rules, budgets, and expectations. HQ perks don’t translate for remote or regional teams, and that can create resentment - with HR teams getting blamed when someone feels left out.
3. Zero visibility, zero insights: Without one clear system of record, you can’t see what’s working. You’re flying blind on engagement, ROI, and impact. Reporting across countries is near impossible.
4. Wasted budget: When benefits are poorly communicated or hard to access, they don’t get used. You might be spending big but delivering low value - and no one can see where the money’s going.
5. Employees feel disconnected: Deskless and frontline workers often miss out entirely. They don’t use intranet portals. They don’t sit at a desk. And they often assume that benefits just ‘aren’t for them’. It’s no wonder engagement and retention suffer.
6. Strategy takes a backseat: Too much of your team’s time is spent on admin instead of strategy. You’re stuck putting out fires when you should be driving real impact.
The world of work has changed. Your benefits strategy should too.
You’re supporting a workforce that’s more diverse, distributed, and dynamic than ever before. But most benefits management systems are still stuck in the past - clunky, rigid, and hard to use.
To stay ahead, you need a modern approach. One that reflects how people really work today.
Ben is the platform helping leading employers modernise their benefits - cutting admin, boosting engagement, and giving HR teams the tools to focus on what really matters. We help you deliver benefits that are:
- Fair: Consistent across regions, while still accounting for local needs
- Flexible: Built to scale with you as your team grows
- Effortless: Easy to manage, track, and evolve - without the admin headache
- Engaging: Personalised to your people, wherever and however they work
Two audiences, one platform
Ben is designed to work equally well for both the people managing benefits and the people receiving them. Here's how Ben makes benefits better for both these groups:
For Reward & Benefits Leaders:
- Less admin, more impact: Automate repetitive tasks and ditch spreadsheets. Ben cuts day-to-day admin by up to 92%, so your team can focus on strategy instead of chasing enrolments or fixing errors.
- Built to scale: Ben integrates with your existing systems - no need to rip and replace. Its modular design means you can roll out what you need, when you need it.
- One platform for global teams: Manage benefits across 140+ countries from a single place, with support for local languages, currencies, and compliance built in.
- Real-time data: See what’s being used, where money’s going, and what’s making an impact (and what’s not) across all your regions and employee groups.
- No hidden costs: Update your benefits offering without hidden fees or waiting on a vendor. Add new benefits, run pilots, or respond to feedback fast.
For your employees:
- Personalised experiences: Ben AI recommends benefits based on each person’s location, life stage, and preferences - so people see options that make sense for them.
- Real flexibility: Employees can pick what’s right for them - from private healthcare and pensions to wellbeing apps and extra holiday.
- Everything in one place: From salary and equity to insurance and perks, employees can see their full reward package at a glance.
- Easy to access, wherever they are: Whether someone’s behind a desk or on the move, Ben works across mobile or desktop, so everyone gets equal access to their benefits.
- Self-serve simplicity: People can enrol, add dependents, change, or learn about their benefits without needing to email HR.
Why more companies are moving to Ben
Most benefits platforms were built 10–15 years ago - and it shows. Ben was built for the way people work today, not a decade ago.
Here’s why companies are making the switch:
- Built to fit your systems: Ben’s modular, API-first setup plugs into your existing tech stack without drama. The platform adapts to your workflows - not the other way around.
- Ready for global teams: Easily roll out benefits in new countries with built-in support for local rules, languages, and currencies - no need to start from scratch every time you expand.
- Designed to keep improving: Ben was built with innovation and AI-readiness at its core, not bolted on later. We’re already ahead of the market and our platform keeps getting better.
- Real financial infrastructure: Ben comes with robust financial capabilities like digital Mastercards and flexible spending accounts - so people can actually use their benefits budget easily in their day-to-day lives.
- Three-layer architecture: Ben features a unique three-layer architecture with a flexible eligibility engine, modular enrolment framework, and intelligent payment processing that can adapt to any payment cycle.
- Open, scalable technology stack: Built from the ground up as modern SaaS technology with an open architecture that enables seamless integration and scaling.
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